OilComm Conference & Exposition
FleetComm Conference
Conference & Exposition | October 3-4, 2018 | Houston Marriott Westchase | Houston, TX

Exhibitor Services

Important Links

Exhibitor Resource Center
Marketing Materials
Freeman Services

General Information

General Information
Exhibitor Deadline/Checklist
Exhibitor FAQs
Hotel Reservations & Travel Information

Exhibitor Services Manual

Full Exhibitor Services Manual
Freeman’s Quick Facts
Houston Union Regulations
Display Rules and Regulations
Exhibitor Appointed Contractor (EAC) Forms
Warehouse Shipping Labels
Show Site Shipping Labels

General Information
Official Event Name: OilComm & FleetComm 2018
Event Website: www.oilcomm.com
Show Dates: Wednesday, October 3 – Thursday, October 4
Event Venue: Houston Marriott Westchase
Hotel Reservations: Hotel reservations can be made online or by calling the Houston Marriott Westchase at +1(713) 978-7400 and mentioning “OilComm and FleetComm 2018”.
Move-In Hours: Monday, October 1: 11 a.m. – 1 p.m. (exhibitor island booths only)
Monday, October 1: 1 p.m. – 5 p.m. (full)
Tuesday, October 2: 8 a.m. – 5 p.m.
Exhibit Hall Hours: Wednesday, October 3: 10 a.m. – 5 p.m.
Thursday, October 4: 10 a.m. – 4 p.m.
Move-Out Hours: Thursday, October 4: 4 p.m. – 10 p.m.
Official General Services Contractor: Freeman Services
Phone: (713) 770-6750 / E-mail: FreemanHoustonES@freemanco.com
Freeman Advance Order Deadline: Thursday, September 13, 2018
Shipping Information – Warehouse

Accepting shipments beginning on Thursday, September 6 through Thursday, September 27.

Exhibiting Company Name / Booth #
OILCOMM 2018 – 468841
Shipping Information – Show Site

Accepting shipments beginning on Monday, October 1. Anything sent earlier will be REFUSED by the venue.

Exhibiting Company Name / Booth #
OILCOMM 2018 – 468841
Booth Carpeting: The exhibit hall is carpeted.
Maximum Height Allowance: Inline (Linear) Booths: 8’ on the back wall
Perimeter Booths: 12’ on the back wall
Split Island Booths: 16’ on the back wall
Island Booths: 25’
See display guidelines for exact specifications.


Deadlines Checklist
Deadline Task Notes
September 4 Deadline to submit free company description in show guide
September 7 Deadline for artwork to be included in show guide
(i.e.: full page ads)
Contact David Muirhead directly at dmuirhead@accessintel.com or
+1-484-869-2378 to purchase.
September 7 Deadline for logo upgrade in show guide
September 6 Freeman Services will begin to accept material to warehouse location
September 10 Deadline for Exhibitor Appointed Contractor Form Please e-mail to Ashlyn Geoffrey at ageoffrey@accessintel.com
September 13 Freeman Services Discount ENDS Take advantage for discounted online pricing of furniture, carpet, etc.
September 15 Deadline for hotel room discount price at the Houston Marriott Westchase
September 18 Deadline for Certificate of Insurance Form
September 21 Deadline to submit Lead Retrieval form at discounted price You can rent your scanner online at www.customreg.com/leads and use code: OIL18
September 27 Advanced Shipping to Freeman Warehouse ENDS Material arriving after September 27 will be charged
October 1 Onsite Shipping received at the Houston Marriott Westchase Shipments that arrive BEFORE 9:00AM may be refused


Marketing Materials
The Exhibitor Resource Center is your one stop shop for all things OilComm and FleetComm. In the Resource Center, you’ll be able to do the following:
Social Media
The more you talk about your participation at the conference, the more successful the event will be. We encourage all exhibitors to participate in at least one attendee outreach opportunity designed to promote the conference and generate buzz for the program. “Like” OilComm on Facebook, join the discussions in the LinkedIn group, and connect with us on Twitter by following and tweeting us.

Update Company Profile
The company profile submitted will be viewable online leading up to the show as well as after. Plus, it will be used in the Onsite Program Guide which is often kept and used throughout the year by the attendees. Please check your information and make sure it is correct. The information that you enter in the Exhibitor Resources Center of the OilComm Conference website will be published EXACTLY as you enter it in the Onsite Program Guide.
Personalized Microsites
Share your company’s personalized landing page with your customers & prospects for easy registration to OilComm and FleetComm 2018.
Post a Press Release
In the Exhibitor Resources Center you can post your news briefs and announcements to appear directly on the OilComm website.
Build Your Own Web Banner Ad
In the Exhibitor Resources Center create a banner ad for OilComm complete with your company name and booth number.
Build Your Own Exhibit Hall Pass
In the Exhibitor Resources Center customize the Customer Coupon Pass in PDF with your company name, unique VIP Code and booth number that you can send to customers to invite them to OilComm. The Customer Coupon Pass gives your customers an exclusive complimentary exhibit hall registration, courtesy of your company!
Contact Tracy Le at tle@accessintel.com or 713-343-1875.
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